OS X Yosemite :: Rules Copying / Moving Messages In Mail 8.1
Dec 6, 2014
I have rules that sort new mail into a number of mailboxes on iCloud, and also copy the mail to similar mailboxes local to my desktop. The rules seem to want the "move" action first, followed by the copy action, as no mater how I enter them, they are rearranged. After I edit a rule and have the destination mailboxes set, they look OK, but then when I revisit the rule after saving, the destination mailboxes are changed. I am not able to get this to work at all consistently. I have about 30 rules to sort incoming mail.
I want to do it this way so that I can get a local copy of my mail and also have a copy in the cloud for viewing with my mobile devices. I eventually delete all the iCloud mail and archive the mail in local folders offline. So it would be nice to be able to get the two copies of new mail in the cloud and locally to work.
Info:
MacBook Pro with Retina display, OS X Yosemite (10.10.1)
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Dec 5, 2014
I have been using a mac for over 15 years but this one has me stumped.
When coping files I have always held down 'option' to copy the file. A small green plus symbol appears and the files then copy into the target folder, or hard drive.
I have a Mac Pro, with the latest updates of Yosemite .... but now the files are moving and NOT copying.
So when I back something up, they are no longer in the original location, only where i have copyied them to. They disappear.
Should I be using cut and paste instead?
Info:
PowerMac, OS X Mountain Lion
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Nov 12, 2010
I just tried to make the switch from Entourage to Mail, but there is a major bug in Mail's handling of rules that has sent me running back to Entourage.
Mail will NOT apply any rules to messages that appear in your inbox, if you've already read those messages on other devices, such as your iPhone.
If you?ve already read an email on another device (such as your iPhone), then Mail will NOT apply ANY incoming rules to that message when it shows up in your inbox. Every other email program on the planet that I know of ? including Entourage and Outlook ? ALWAYS applies rules to messages that appear in your inbox, whether or not you?ve read those messages on other devices.
I really wish that Apple would fix this bug.
Does anybody have any ideas on how to workaround this in the meantime?
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Dec 8, 2014
Mail crashing on me and I have dug into the problem a little more. I found a trigger to the crash. The error message I was getting when Mail would crash mentioned a mailbox in my iCloud account as being the issue. In order to get Mail to work again, I need to go into my iCloud account preferences, disable mail for my iCloud account, reopen Mail, and disable all my rules. Once I re-enable mail for my iCloud account, I can then go back to rules and re-enable all the rules. Things work great! It is very tedious, but I found a way to stop Mail from crashing and a way to make Mail work again.
Here is a new issue directly linked to Mail crashing. I noticed Mail will crash when I receive an email from a specific sender. This specific sender in a large company that I once created a rule for to move messages to another folder. I have noticed whenever I see an email from this sender on my iPhone or iPad, Mail has crashed. I follow the steps above. I then select all messages in my Inbox and apply rules. The specific email that caused the crash is then sent to a folder which no longer exists in IMAP. I decided to look through all my rules and I see no rule that pertains to this specific sender. At one point in time I created the rule to move messages from this sender to a folder on IMAP and then deleted it. For whatever reason, Mail is attempting to implement a rule that existed at one point in time but no longer does. This is causing the crash.
Info:
MacBook Pro with Retina display, OS X Yosemite (10.10)
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Dec 5, 2014
I want create a new rule in Mail to move sent messages to the inbox. Is that possible? If not with mail, how about with Automator or AppleScript?
Info:
OS X Mountain Lion (10.8.4)
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Dec 5, 2014
Ever since I updated to Yosemite I've noticed a strange behavior with the Messages window. If the Messages window is partially obscured behind another window and I click in the Messages window title bar area, the window comes to the front but it's in some sort of "move pending" mode. The next location I click is where the window is moved to. Is this a new "feature" of Yosemite? I may have turned on some preference without realizing it. Seems to only do it with the Messages window.
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Aug 31, 2008
So I create a whole bunch of folders in Mail. Everything is fine. I'm moving and organizing things. Then suddenly I get this pop-up message:
The message "Job" could not be moved to the mailbox "Jobs — On My Mac"
I can read it. Why wouldn't it move?
Another time I couldn't move it, it said this and the message could not be read. This is displayed in the message body when the title is highlighted:
The message from Robin [URL] concerning "Your work" has not been downloaded from the server. You need to take this account online in order to download it.
Its POP email. I have no idea what to even check.
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Dec 6, 2014
Since loading Yosemite, MAIL will not send messages. All settings are correct and Connection Doctor returns are all Greens.
Error message says "host-89-240-162-4-as 13285.net [89.240.162.4] "Client hostrejacted: Access denied yet my passwords are correct
When I try to set up alternative SMTP server , MAIL always gets forced back to original server.
Info:
iMac, OS X Yosemite (10.10.1)
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Dec 11, 2014
I was looking to create a rule that will delete any of my email from "Mail" that are older than 7 days, ....only problem is I don't see a rule for "unread Messages"
Info:
Mac Pro, iOS 7.0.4
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Dec 2, 2014
Where are the pop mail messages stored now in Yosemite, can't seam to find the correct folder in the Library
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Dec 10, 2014
Entire email folders of mine seem to have lost all the content in them - all that remains is the heading detail on the individual emails.
It happens without much consistency -Sometimes I will use the folder, move messages to it and they will be fine, as normal,Then later on I will discover that ALL of the messages in this folder will seemingly have lost their data and gone blank.It makes no difference whether viewing in the mac mail pane or opening the message up directly.It wont happen to all folders or all subfolders
Is there a safe way of getting the messages back and preventing it happening any more?
I say 'safe' as reading through other similar threads years ago I saw suggestions about rebuilding mail boxes which others then mentioned that it completely wiped their entire mail boxes - the thought of that fills me with fear.
Im running an 2.8 Ghz i5 27" Desktop on Yosemite 10.10.1 - but it has been happening since Mountain Lion at least - Ive had this issue a few times but it seemed to be very limited and isolated, but in the last 6 months Ive noticed it happening to entire folders and I cannot let my records just evaporate like this!
Info:
OS X Yosemite (10.10.1)
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Dec 5, 2014
After updating to Yosemite, my iMac shows a badge of 1 flagged message in OS X Mail, even though there are no flagged messages. If I do flag a message, the counter increments by one, and if I unflag a flagged message, it decrements by one, as it should. But it always shows one more flagged message than actually exists. If I click on the "flagged" messages on the left when it shows a badge number of 1, there are no flagged messages that appear on the right.
What is funny is that I have the exact same mail accounts on my macBook Air, and it does not have this problem at all.
How can I "reset" the number of flagged messages on my iMac?
Info:
iMac (21.5-inch, Late 2013), OS X Yosemite (10.10.1)
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May 16, 2012
All of my email accounts are IMAP accounts.It seems like Mail won't automatically apply rules to new messages that appear in the inbox, if those messages were previously read on another device. It seems like Mail will only apply inbox rules to a new message if it comes in as "unread". For example, if I was reading some email messages in my iPhone's inbox, and then I come home and turn on my Mac and launch Mail, all of those messages show up for the VERY FIRST TIME in Mail's inbox. But none of the rules are applied to those messages, because I've previously read them somewhere else. This seems to be either a bug in Mail, or a poor design choice in Mail. Is there any way to FORCE Mail to apply rules to all incoming messages that appear in the inbox, regardless of whether or not they were previously read on another device?
Info:
MacBook Pro (17-inch Mid 2009), Mac OS X (10.7.4), 8 GB RAM, 750 GB HD
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Dec 9, 2014
I've created a handful of Speech Commands, and they work perfectly for four or five times.
Then they stop working perfectly; they get erratic or they selectively stop working at all.
However, the same commands, when spoken in Dictation mode, are recorded flawlessly.
Am I violating some rule, or does Speech Recognition just get tired from command repetitions ?
Info:
iMac, Lion
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Feb 4, 2012
I have a rule that copies an email to the ON MY MAC and then another that MOVES TO A FOLDER in Mobileme. They are in this order. The problem is when I quit Mail the Folder I am copying to is changed to the Mobileme folder so I end up with a duplicate. It doesn't change until Mail is quit. The other odd part, there one arragement like this that did savef at some point and works as expected.
I have tried having both of these rules combined into 1 and have the same results.
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Feb 1, 2010
Is it possible to use both AND and OR rules with Mail's [mail.app] mail rules? For example in Outlook Express I have a rule which says should: the message body contain ANY of the following words:
one
two
three
four
AND the account is <insert account name here>
THEN move to <insert folder name here>
However on Mail there seems to only be the option for ANY or ALL and if I apply ANY then it will also move all mail from any account which has the words one, two, three or four, not just from the account I supplied. In additional all other e-mails from the account supplied will be moved as well, even if they don't contain those words.
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May 20, 2012
I just tried to move a bunch of file from the desktop to a folder on the desktop and it copied them - normally it would move them how is this please (I was not touching the control key)
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Sep 19, 2008
How can I get files from the Mac OS side over to the VMware/Windows side where I can work on them with Windows apps?
Moving files from Windows XP/VMware Fusion to a destination on the Mac OS side is as easy as dragging files over to Finder and dropping them when the Finder window becomes active. However, I haven't been able to do the reverse operation.
There's got to be an easy way to move files from the Mac side over to XP/VMware.. But I might lose my mind before I discover it.
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Nov 19, 2009
I am trying to back up all my pictures that are in iphoto to an external hard drive. I just want to copy everything that I have, put them on the external hard drive and move on. How can I do this where I can use these pictures on another computer though if needed? I know that I can move the entire iPhoto library but that wouldn't be compatible on a non-Mac correct?
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Feb 15, 2012
Hi. How do I copy or move backups.backupdb folder from my ext. hdd (WD My Book 1 Tb) to Mac hdd (Machintosh HDD). I use Time Machine for backing up directli on my ext. hdd with one partition. Now I want to make two parttions on My Book, one reserved and limited only for backups. For that reason I need to restore and wipe ext. hdd, and I don't want to lose existing backup, I want them temporaly save in Mac hdd and after reformating ext. hdd put back on it. Any sugestions how to do it on the easyest possible way???
THNX
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Dec 4, 2014
My email messages for one Google account no longer show up in my OS X Mail client.Case info:This may have occurred after I enabled the 'All Mail' to Apple Mail for the account, then removed it once I saw it was adding every single message I deleted since the beginning of time. Still, that doesn't explain the following...My email messages for another Google account does show up in my OS X Mail client. They have exactly the same IMAP settings other than username and password.My email messages for the account that doesn't work, shows up fine on my iPhone/iOS and gmail.com.None of the messages in the inbox or folders/labels show up. The count is zero. However they all show up fine in folders in iOS and on gmail.com.There is an indicator for one new message in the inbox, but none show.
Info:
MacBook Pro, OS X Yosemite (10.10.1), Mid-2010
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Nov 15, 2010
There is a bug when it comes to rules in Mail in 10.6.4 and 10.6.5 (and possibly earlier versions of Mail as well).
Here are the steps to reproduce the bug:
1. Make sure you have an IMAP account in Mail.
2. In your IMAP account's Mailbox Behaviors, UNCHECK the box that says "Store draft messages on server". This ensures that your draft messages will be saved locally on your Mac instead of on your IMAP server.
3. Create one new rule that would ALWAYS be true of ANY new message that you would be creating in mail, such as:
"From contains (your email address)"
OR
"Sender is a member of group (name of a group that your own card is a part of)"
Don't create both of those rules... just choose one.
4. The action that the rule should perform is:
"Set Color of text (choose a color)"
Make sure that you're NOT setting a BACKGROUND color, but rather that you're setting a TEXT color.
5. Save the rule.
6. Now, create a new message and start typing.
7. Save the message as a draft once.
8. Notice that the message shows up in your Drafts folder with the text color applied that you set in #4 above. This actually is a small bug right there, because rules shouldn't apply to messages in your drafts folder, but this first bug is not a big deal.
9. Continue editing the message.
10. Save the message as a draft for a 2nd time.
11. This is where the major bug takes place. Look in your Drafts folder. Now, your message has shown up in the list of Drafts message with the BACKGROUND COLOR of the subject changed to the TEXT COLOR that you set in #4, which makes the message unreadable if you had chosen a dark text color. Even though you specified a TEXT color, Mail incorrectly applied a BACKGROUND color to the message. This is completely annoying if you're working on a bunch of drafts, because you can't even read the names of the drafts that you're working on without individually opening them up.
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Mar 23, 2009
My system administrator has convinced me to try OS X Mail rather than Outlook. I believe that Outlook, while having its warts as a mail client (due to its MS heritage), does have a great deal of power that is unappreciated by those who have not used it.
In any case, I am running into some of those limitations. The rules capability appears far more powerful in Outlook.
I need to implement the following rule:
From contains A or B or C
Subject contains D or E or F
Message contents contains G or H
Can this even be done? I am willing to have multiple rules to unwind the logic, but I am not convinced it will get the same result.
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Nov 15, 2010
There is a bug when it comes to rules in Mail in 10.6.4 and 10.6.5 (and possibly earlier versions of Mail as well).
Here are the steps to reproduce the bug:
1. Make sure you have an IMAP account in Mail.
2. In your IMAP account's Mailbox Behaviors, UNCHECK the box that says "Store draft messages on server". This ensures that your draft messages will be saved locally on your Mac instead of on your IMAP server.
3. Create one new rule that would ALWAYS be true of ANY new message that you would be creating in mail, such as:
"From contains (your email address)"
OR
"Sender is a member of group (name of a group that your own card is a part of)"
Don't create both of those rules... just choose one.
4. The action that the rule should perform is:
"Set Color of text (choose a color)"
Make sure that you're NOT setting a BACKGROUND color, but rather that you're setting a TEXT color.
5. Save the rule.
6. Now, create a new message and start typing.
7. Save the message as a draft once.
8. Notice that the message shows up in your Drafts folder with the text color applied that you set in #4 above. This actually is a small bug right there, because rules shouldn't apply to messages in your drafts folder, but this first bug is not a big deal.
9. Continue editing the message.
10. Save the message as a draft for a 2nd time.
11. This is where the major bug takes place.... after you've saved your draft for the 2nd time. Look in your Drafts folder. Your message has now shown up in the list of Drafts message with the BACKGROUND COLOR of the subject changed to the TEXT COLOR that you set in #4, which makes the message unreadable if you had chosen a dark text color. Even though you specified a TEXT color, Mail incorrectly applied a BACKGROUND color to the message. This is completely annoying if you're working on a bunch of drafts, because you can't even read the names of the drafts that you're working on without individually opening them up.
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Apr 14, 2009
Recently we brought a new mac and have set up entourage 2008.
We want a mail alert sound for all my incoming mail. We do not want the default ones that they have.
We downloaded a set of sounds for this.
What is the rule that we need to use to make these sounds work?
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Jan 2, 2010
A wonderful poductivity app -- Omni Focus, has caused me to Abandon Entourage. I'm loving MacMail, especially after having discovered MailSteward for archiving. But I've got one problem.
I use rules a lot. But I can't figure out how to alphabetize the rules I have so I can edit them. Is there some way to do this???
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Aug 11, 2009
I've made a few rules to organize my incoming messages on Mail and they all work fine. They move e-mails to mailboxes according to whoever sent them. But, when I make new rules now, they just don't work at all.
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Jun 27, 2012
Rules in Mac Mail are working terribly randomly - create a rule to color messages from domain = x, didn't work; then tried a rule to color messages to = one of my 3 email addresses ... that worked on about 80% of the messages to that email address (***? no discernable pattern!) after exiting and re-launching mail ... Finally realizing this thing just doesn't work I deleted all the rules ... several exits/re-launches I now still have about 80% of my messages to one email address I use colored, with no discernable pattern. There are no rules now.
Using OS X 10.7.4 on a 2.53 GHz Intel Core 2 Duo Mac Book Pro w/ 4 GB Ram, Mail 5.2. Have 3 email addresses, 1 Mobileme using IMAP and 2 Gmail addresses using IMAP.
Info:
MacBook Pro (15-inch Late 2008), Mac OS X (10.7.4)
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Aug 21, 2014
How can I get rules to work in Mac Mail? I have tried every criteria possible to move the incoming messages of certain senders from my inbox to Junk mail or trash. I apply the rule, & it does nothing. I highlight the email itself in the inbox column, right-click and select "apply rule" and absolutely nothing happens. It moves nothing, anywhere.
Info:
MacBook Pro with Retina display, iOS 7.1.2
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Apr 2, 2012
I have successfully set up quite a few rules in Mail 5.2 to filter my messages, but I can't get them work on outgoing (sent) mail.I tried to set up a rule to send any outgoing message with a certain recipient in the "To" field to a specific mailbox (ie Trash), but the messages just sit in the Sent box.
Info:
MacBook Air, Mac OS X (10.7.2)
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